Office Administrator - Robert Half

This is a full time, 100% ONSITE, TEMPORARY-to-HIRE opportunity that could lead to a permanent position and is located near Levittown, PA. The working hours are Monday through Friday, 8:00a - 4:30p.

Also, you will be the "face" of the organization, as you will work at the front desk and be a first point of contact for clients. Therefore, customer service skills and a plesant personality are essential.

No particular software is required except Microsoft Office. Other responsibilities are as follows:

• Scheduling and coordinating appointments, meetings, and conferences.
• Directing phone calls, emails, and inquiries to the appropriate personnel.
• Keeping the office well-organized and stocked with necessary supplies.
• Assisting in the preparation of presentations and reports, and ensuring their timely distribution.
• Managing and maintaining office records, documents, and files.
• Greeting and assisting visitors, clients, and customers, and providing them with relevant information about the organization's products or services.
• Streamlining invoicing processes to enhance efficiency and reduce errors.
• Entering data into computer systems and databases, and updating reports or PowerPoint decks as required.
• Providing support for the Accounts Receivable department and sending out invoices.
• Assisting the sales department with the preparation of documentation.

Requirements:

• 2+ years experience in an adminstrative/operational support type of role.
• Very technically strong. Able to work around a computer well, diagnose problems when scheduling meetings/calls, and assist other employees with some tech challenges.
• Outgoing, strong personality, customer-service oriented, and comfortable being setup at a front desk/greeting clients as they enter.

If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to Kirk.Forchetti@roberthalf com. Or, call Kirk at 215-244-1870.