Receptionist

We are looking for a Front Desk Receptionist with Administrative Assistant and Data Entry experience to support our client located in Fremont, California.

With your role primarily revolving around administrative assistance and data entry, you will aid a commercial real estate company in a professional setting.

This position is located onsite with front desk responsibilities with a schedule of Monday - Friday from 8AM to 5PM. This position is likely to last 3-5 months or more.

Experience with Microsoft Excel and data entry are required.

Responsibilities:

• Act as the first point of contact for all incoming calls, guests and clients
• Ensure that the office is well-maintained, organized, and secure
• Manage routine office tasks, including filing, generating reports, and setting up meetings
• Process and maintain accurate records
• Conduct data entry tasks with precision and efficiency
• Utilize MS Office and MS Office 365 to handle administrative tasks
• Communicate effectively with customers and the team
• Resolve customer inquiries in a professional and timely manner
• Assist with project management and other ad hoc duties as assigned.
• Minimum of two years' experience in an administrative assistance/receptionist role, preferably within the Real Estate or Facilities Management industry.
• Proficiency in administrative tasks and data entry with a keen attention to detail.
• Moderate knowledge and competency in Microsoft Office Suite, including MS Office 365 and Microsoft Excel.
• Experience in electronic filing (e-Filing) and traditional filing systems.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated ability to work effectively both independently and as part of a team.