Legal Secretary

We are offering an exciting opportunity for a Legal Secretary in Alexandria, Virginia. Your role will be to provide essential support in our legal department, with a focus on litigation. You will be handling administrative tasks, managing documents, and assisting in the preparation of legal proceedings.

Responsibilities:

• Managing the scheduling of meetings, setting calendar appointments, and updating contact information
• Handling a variety of administrative tasks such as arranging travel, processing expenses, and reimbursements
• Prioritizing, scanning, and distributing incoming emails and regular mail related to cases
• Drafting, formatting, and revising various legal documents such as letters, memoranda, pleadings, and forms
• Ensuring the accuracy of client and court documents through proofreading
• Opening and maintaining files for new clients and matters
• Managing attorneys’ docket and communicating deadlines to the team
• Organizing and maintaining case files in both electronic and paper form, if required
• Retrieving requested files, cases, depositions, exhibits, documents, and other information
• Preparing and electronically filing pleadings with the court
• Making necessary arrangements for depositions and assisting in preparation for out-of-town depositions and trial
• Entering timesheets and assisting with client billing processes including reviewing and sending out client invoices
• Processing incoming vendor invoices for payment
• Providing assistance to other members of the litigation group when necessary

• Minimum of 5 years of experience as a Legal Secretary
• Proficiency in Billing Functions, with a focus on Legal Billing
• Strong skills in Calendar Management, ensuring smooth workflow and scheduling
• Experience in Litigation Practice, providing comprehensive support
• Demonstrated expertise in Litigation Support, assisting in case preparation
• Solid Litigation Experience, specifically in plaintiff representation
• Competence in preparing and managing Litigation Documents
• Understanding of Litigation Processes, contributing to case progression