[ref. l03199720] Robert Half - Accounts Payable Specialist

We are seeking an immediately available Accounts Payable Specialist to join our team on an interim basis in Largo, FL. This is an onsite role requiring strong AP experience, QuickBooks Desktop proficiency, and high attention to detail. The previous AP employee was let go due to accuracy issues, and we need someone reliable to ensure smooth and error-free processing.

Key Responsibilities:

• Utilize QuickBooks Desktop (experience required) to manage AP processes.
• Perform full-cycle AP, including matching, coding, and batching invoices (processing a couple hundred invoices weekly).
• Handle 3-way matching and ensure accuracy in payment approvals.
• Perform data entry (35% of the role) while also communicating with vendors to resolve discrepancies.
• Post and reconcile A/P to the general ledger.
• Process check runs (once per week, handling transactions ranging from $100K to $400K).
• Manage expense reports (a few dozen per month) using manual Excel spreadsheets.
• Collaborate with internal teams to update and follow SOPs for AP processing.
• Communicate with vendors via email and phone regarding invoices, payments, and potential discounts.

Must be available to start immediately onsite in Largo, FL.

Proficiency in QuickBooks Desktop (QB Online is not a direct substitute).

Strong attention to detail and ability to follow SOPs accurately.

Experience with AP reconciliation, invoice processing, and vendor management.

Ability to handle monotonous tasks without losing focus.

Comfortable working with Excel for tracking invoices, making notes, and saving PDFs.

Previous experience in a high-volume AP environment is preferred.