Administrative Assistant

Robert Half is seeking a highly organized and detail-oriented Administrative Assistant. The successful candidate will be responsible for handling administrative tasks, thereby ensuring smooth day-to-day operations. A positive attitude, excellent communication skills, and the ability to work well under pressure are integral for this role.

Responsibilities:

1. Answer and direct phone calls in a polite and friendly manner.
2. Manage correspondence via mail and email, ensuring all received correspondence is delivered to relevant parties.
3. Perform general clerical duties including copying, faxing, mailing, and filing.
4. Assist in organizing meetings and manage the schedules of senior staff members.
5. Prepare reports and documents as required.
6. Maintain electronic and paper filing systems.
7. Coordinate maintenance of office equipment and order supplies as needed.
8. Support new staff with onboarding processes.

Qualifications:

1. Proven administrative or assistant experience.
2. Proficiency in MS Office Suite, particularly MS Word, MS Excel, and MS Outlook.
3. Excellent written and verbal communication skills.
4. Strong organizational skills with the ability to multitask.
5. A proactive approach to problem-solving with strong decision-making skills.
6. High School Diploma; additional experience as an Administrative Assistant or Secretary will be a plus.