Administrative Coordinator

We are offering a long-term contract employment opportunity for an Administrative Coordinator in the housing industry, located in Philadelphia, Pennsylvania. As an Administrative Coordinator, you will be managing schedules, processing invoices, handling correspondences, and ensuring the smooth running of the office operations.

What you get to do every single day:

• Coordinate and manage the calendar, set appointments, and organize meetings
• Handle case escalations from various partners and ensuring timely resolution
• Oversee the processing of invoices after approval and completing requisitions
• Manage the distribution of incoming mail and emails, and route incoming calls to the appropriate contacts
• Work on special projects as assigned and perform back-up duties for other positions to ensure continuity of operations
• Maintain and enforce the security and confidentiality of records and information
• Prepare letters, memos, reports, and correspondences for the management
• Represent the supervisor in meetings, if necessary
• Follow up on delegated assignments to ensure their completion

Other requirements for the Administrative Coordinator position include and are not limited to:

• Proficiency in using ADP - Financial Services for managing financial tasks
• Experience in creating and managing Banner Ads
• Ability to effectively use Cisco Webex Meetings for remote communication and collaboration
• Proficiency in using Concur for travel and expense management
• Extensive knowledge and experience in using CRM tools for customer relationship management
• Familiarity with the About Time software for efficient time tracking
• Experience in answering inbound calls and providing excellent customer service
• Understanding of budget processes and ability to manage budgets effectively
• Strong calendar management skills, with an ability to schedule and prioritize tasks efficiently
• Excellent communication skills, both written and verbal, for effective interaction with team members and clients.

Please contact Hayley Master at 215.568.4580 about this opportunity and reference Job #03720-0013150916