Accounting and Payroll Administrator

We are offering an exciting opportunity for an Accounting Specialist in Walnut Creek, California. In this role, you will be responsible for a variety of tasks including account reconciliation, invoice processing, and data entry. You will be a key player in our team, ensuring the smooth operation of our accounts payable and receivable, as well as assisting with human resources management.

General Accounting:

• Reconcile and balance bank accounts daily, manage cash flow, oversee deposits, and conduct G.L. analysis
• Assist CFO with monthly bank reconciliation and enter brokerage account activity
• Collaborate with outside CPA firm for EOQ and EOY financial reporting
• Process and file state sales and use tax returns for 17 states, handle state registrations
• Prepare for and participate in periodic tax audits
• Process AP (approx. 70 checks, 50 wires/electronic payments monthly)
• Handle accounts receivable, including collections (approx. 300 invoices monthly)
• Apply received funds to open invoices (including foreign funds), create customer deposits and journal entries

Payroll, Benefits, and HR:

• Process, administer, and balance payroll and 401k for ~45 employees
• Administer and update medical, dental, disability, and other insurance policies
• Produce 1099s
• Provide new hire paperwork, payroll documents, and exit paperwork
• Serve as the main contact for employee benefits and payroll inquiries
• Administer insurance policies and assist with periodic insurance audits and renewals

Miscellaneous:

• Request annual US Residency Certificates
• Renew US government purchasing privileges annually (SAM)
• Assist with general office administration, AP checks, and envelopes
• Holds a Bachelor’s Degree in Accounting.
• Over 10 years of experience as a Senior Staff Accountant or Full Charge Bookkeeper.
• Knowledge of Oracle Netsuite
• Quickbooks
• ADP WorkforceNow