Office Manager/Executive Assistant
ABOUT YOU:
Are you a passionate problem-solver with a commitment to excellence? Do you lead with integrity and hold yourself and others to the highest standards? If your answer is "Yes!"—we have an exciting opportunity for you.
Who We Are: We are ARCO, The Design/Build Experts, a leading provider of design and construction services. We believe in creating an environment where innovation, teamwork, and professionalism thrive. Join our Raleigh team and help us continue to build exceptional spaces.
What You'll Do: As an Office Manager/Executive Assistant, you will play a pivotal role in ensuring the seamless operation of the office while supporting Project Managers and the executive team. Your responsibilities will include a blend of administrative tasks and project coordination that demand attention to detail, organizational skills, and a proactive approach.
WHAT WE CAN OFFER YOU:
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
- Industry-leading performance-based bonus program
- Employee Stock Ownership Program (ESOP)
- Traditional and Roth 401k
- Tuition reimbursement for associates
- Scholarship for associates’ children up to $28,000 per child
- 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
- 1-week paid volunteer leave each year
- Family Planning support
- 15 business days of PTO + 8 paid holidays + 1 floating day
- 12 weeks of paid Maternity leave
- 100% charitable match
- Medical, dental, and vision insurance coverage
At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
A DAY IN THE LIFE:
- Prepare and manage various documents such as letters, meeting minutes, memos, proposals, and expense reports.
- Assist Project Managers with proposal preparation, including typing proposal letters, managing design schedules, and assembling proposal packages.
- Maintain key tracking lists for Project Managers, including job status, subcontractor tracking, filing, and vacation schedules.
- Prepare and process critical project documents such as subcontracts, purchase orders, change orders, and service agreements.
- Serve as the point person for compiling and assembling proposal and capabilities packages, ensuring all materials are accurate and professionally presented.
- Coordinate and prepare for meetings and trainings, including scheduling, organizing materials, and arranging catering as needed.
- Assist in planning events and cultural initiatives for the office, such as team-building activities, holiday decorating events, community service events, and other miscellaneous gatherings.
- Book travel arrangements for Project Managers and other team members as required.
- Act as a key communication hub, answering incoming calls and liaising with vendors and clients in the absence of Project Managers.
- Manage office filing systems, ensuring all documents are properly organized and archived.
- Oversee the general upkeep and cleanliness of the office environment to create a welcoming and efficient workspace.
NECESSARY QUALIFICATIONS:
- 4+ years of related experience, with construction administration experience considered a plus.
- Proficiency in Microsoft Word and Excel; Bluebeam experience is a plus.
- High School Diploma required; College degree preferred
- Must be extremely organized, self-reliant, proactive, and detail-oriented.
- Excellent communication skills with the ability to interact professionally with clients, vendors, and team members.
- Strong computer skills and the ability to quickly learn new systems and tools.
- Ability to manage multiple priorities in a fast-paced, dynamic environment.