Executive Assistant

The Executive Assistant is also responsible for maintaining contact databases, overseeing projects and events, and developing strong relationships with board members, senior leaders, and other stakeholders.

Compensation: $66,165-$100,000 annually, medical, dental, vision, 403(b), PTO, sick days, and holiday pay

Responsibilities:

• Collaborate with executives to manage and organize daily tasks and priorities
• Facilitate meetings and project plans to implement the executive's desires
• Draft correspondences on behalf of the executive, capturing their tone and style
• Maintain and update contact databases to keep executives informed on attendees and key contacts for project success
• Assist in research to prepare and inform the work of the executive
• Monitor business and scheduling demands and assist in scheduling appointments
• Oversee project and event management to ensure the executive's responsibilities are fulfilled
• Develop and maintain strong relationships with board members, senior leaders, and other stakeholders
• Utilize skills in Concur, CRM, About Time, and Calendar Management to perform duties effectively
• Handle other duties as assigned
• Advanced level of proficiency with Microsoft Office and other network administrative tools.
• Understands how to manage diverse needs and highly confidential information.
• Ability to draft and edit high-level communication, presentations, and reports.
• Experience navigating through a highly complex and matrixed organization.
• Must know how to partner with executive assistants, executives, and key stakeholders to fulfil the needs of executive.
• Ability to identify and resolve issues in a timely manner and gather and analyze information skillfully.
• Effective interpersonal skills.
• Must have high integrity.
• Excellent communication skills, both verbal and written
• Strong attention to detail, swift, and affective administrator
• Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure.
• Flexibility in handling workload fluctuations and multiple requests
• Experience Preferred in EPIC and MEDITECH software systems