Office Manager for Non-Profit Organization
Child Rescue Coalition
Vacancy: Office ManagerClassified: Hourly/non-exempt
Compensation: $50k annually
Generous Benefits Package, inclusive of Medical, Dental, Vision, Life, LTD, PTO and 401K.
On site (not remote or hybrid) - LOCAL CANDIDATES ONLY
ONLY CANDIDATES WITH RELEVANT JOB EXPERIENCE WILL BE CONSIDERED
Background
Child Rescue Coalition is a nonprofit organization that rescues children from sexual abuse by building technology for law enforcement, free of charge, to identify, arrest and prosecute child predators. CRC Technology provides the most comprehensive view of where child predators around the world are downloading and sharing explicit content online.Law enforcement officers in all 50 U.S. states and in 98 countries around the globe have been trained to use our technology to target and apprehend predators who are most likely to sexually abuse children. Through proactive partnerships with law enforcement, CRC tools have aided in the arrest of over 14,800 predators and the rescue of over 3,400 children from sexual exploitation and abuse.
CRCs office is located on the Boca Raton Innovation Campus (BRiC). We are seeking an Office Administrator and Special Projects Manager to join our team. The position is full-time, classified as non-exempt and located on-site (this is not a remote or hybrid position).
Primary Role
The Office Manager is responsible for the day-to-day running and upkeep of the CRC office space, including equipment and supplies as well as provide support for Events and Fundraisers throughout the year, as well as support to the CEO, and the Leadership team.
Main Duties/Responsibilities Overview
Oversees phone and organization of email correspondence.
Management of P.O. Box and mail distributionManage office equipment, supplies, inventories, and storage.
Oversight and maintenance of CRC Teams General files and donor data in CRM.
Office Meetings: prepare agendas, schedule staff and BOD meetings, and take minutes.
Manage the office calendar and send any relevant staff messages.CRC liaison with office landlord, including maintenance of space, communications, and scheduling of conference rooms as required.
CRC Blanket and Bear Hug @Home program; monitoring incoming orders and handling the preparation of shipments, responsible for the maintenance of supplies.
Arrange staff recognition and appreciation events.
Attend and support BBH events and be responsible for supplies and distribution of completed care packages.
CRC Development Support: support the Director of Development in the acknowledgement of all donations, including but not limited to the Coalition and Champions Club, $250 and over donations, and offline donations; assist with annual mailings of holiday cards, Annual Report, failed recurring donors etc.
Update Classy with offline donations and handle tax receipts.CRC Event Support includes ordering event supplies, set-up and take-down at the event.
Other
Provide administrative support to the CEO and Leadership team as required.Performs other related duties as assigned.
Required Skills/Abilities:
Superior customer relations skills.Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite or related software.
CRM (Salesforce) and Classy Donor Platform experience preferredAbility and desire to learn to use web-based platforms for events and fundraising.
Ability to work both independently and as part of a team.
Possess a driving license/insurance and be prepared to use a personal vehicle for occasional work-related duties. (Mileage reimbursable)
Ability to work evenings and weekends if required for events and fundraisers.
Education and Experience:
Associate degree in office administration or related field preferred.At least two years of office administrative management experience is required.
Experience working for a nonprofit is desirable though not essential.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 25 pounds at times,