Junior Project Manager
Company Overview:
Work Where it Matters
Heritage Interiors, an Akima company, is not just another federal FF&E contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Heritage Interiors, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, Heritage Interiors provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, Heritage Interiors delivers turnkey and a-la-carte solutions for all facility outfitting, transition, and commodities needs.
As a Heritage Interiors employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
Description:
HERITAGE INTERIORS is hiring a Jr. Project Manager who will manage FF&E IOT Projects and the “after sale” of furniture projects in a rapidly growing business.
In this role, you will be an integral part of the day-to-day furniture project team to successfully meet the Performance Work statement while achieving the established schedules/timelines and quality standards for execution. Serves and coordinates with the primary POC from beginning to end for external and internal stakeholders.Meet with external customer staff to verify the specifications and procurement of all products satisfy each department’s mission. Provide guidance and oversight for the planning of new furniture to be purchased and installed and assist in using the furniture budget in the most effective manner.
Develop budgets and coordinate procurement and deliveries with other team members. Obtain quotes, initiate purchase orders and track shipment and delivery dates. Coordinate installation, warranty information and necessary training of both new and reuse equipment.
Coordinate with the purchasing manager for billing and invoicing. Responsible to integrate construction, furniture/equipment, move and any other pertinent scheduling activities into one schedule.
This includes understanding and managing to the specifics in the contract; maintaining, updating and communicating accurate project schedules and budgets; supplier management, communicating the requirements to the subcontract department and verifying costs incurred are accurate and within budget.
Must be extremely proactive, detailed orientated, able to lead and take direction, learn quickly and work both independently and as part of a team. Reports to the director of operations and required to go to customer site.
This is a telecommute position other than being on the customer.
Responsibilities:
- Provide professional customer interface; attend client meetings to ensure client expectations are met.
- Coordinate and/or attend internal and external kick off meetings.
- Work with the Sr. PM, Operations Support team to understand and relay contractual project details to ensure projects are properly setup and tracked within the financial accounting system (Costpoint).
- Help manage day-to-day administrative performance of assigned projects in accordance with contract requirements. This includes reconciliation of manual and system generated reports to track budgets, schedules, accounts receivable and accounts payable, and project revenues and modifications.
- Track all expenditures against budget and verify quotes, purchase orders, and invoices for accuracy. Must alert management to any variances to original bid/budget or estimate.
- Request and approve purchase orders for subcontractors. Manage purchase order distribution and account for all monthly invoice requirements.
- Manage CAD design work for customers.
- Develop, monitor, and update the work plan, schedule, and logistics required to perform within the project parameters and scope.
- Assist Senior Project Manager with weekly status report, attend internal meetings as needed.
- Communicate schedule with customers/end users as well as internal stakeholders.
- Assist in sourcing products for quotation as needed.
- Obtains customer approvals and all customer sign-off.
- Proactively identify potential risk or issues and escalate to management in a timely manner.
- Must be able to multitask, prioritize, remain flexible, and be willing to grow with our business.
- Must meet all deadlines.
- Other duties as assigned to support company’s growth and mission. The ideal candidate will be able to support operational challenges and changing processes and procedures with efficient solutions.
- Travel to customer sites is required, locally and nationally.
Qualifications:
- Bachelor's degree preferred.
- Demonstrated experience in furniture industry preferred.
- CAD design work experience preferred.
- Four plus (4+) years project management experience.
- Demonstrated strong writing and editing skills, is required.
- Working ability to collaborate with team members when needed and accomplish tasking’s independently.
- Requires computer literacy with Microsoft Office (Word, Excel, Outlook, Project, SharePoint preferred), and Computer Aided Design (CAD).
- Demonstrated excellent time management, decision making, presentation, human relations, and organization skills.
Job ID: 2024-14077
Work Type: On-Site