Executive Assistant
Overview:
Executive Assistant
Location: Parsippany, NJ
Berkshire Hathaway GUARD Insurance Companies provide Property & Casualty insurance products and services through a nationwide network of independent agents/brokers. Our companies are all rated A+ “Superior” by AM Best (the leading independent insurance rating organization) and ultimately owned by Warren Buffett’s Berkshire Hathaway group – one of the financially strongest organizations in the world!Headquartered in Wilkes-Barre, PA, we employ over 1,000 individuals (and growing) and have offices across the country. Our vision is to be the leading small business insurance provider nationwide.
Founded upon an exceptional culture and led by a collaborative and inclusive management team, our company’s success is grounded in our core values: accountability, service, integrity, empowerment, and diversity. We are always in search of talented individuals to join our team and embark on an exciting career path!
BENEFITS
We are an equal opportunity employer that strives to maintain a work environment that is welcoming and enriching for all. You’ll be surprised by all we have to offer!- Competitive compensation
- Healthcare benefits package that begins on first day of employment
- 401K retirement plan with company match and profit sharing
- Generous paid vacation and sick time
- Hybrid work schedule (three days in the office, two days from home)
- Work/life balance schedule – no nights or weekends/closed for all major holidays
- Longevity awards (every 5 years of employment receive a generous monetary award to be used toward a vacation)
- Tuition reimbursement after six months of employment
- Numerous opportunities for continued training and career advancement
- And much more!
Position Summary:
The Executive Assistant will provide comprehensive administrative support to the executive team. This role requires a high level of professional, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Provide coverage on phones, manage executive calendars, schedule meetings and appointments, and coordinate meals and event planning.
- Collaborate with our travel department to organize and manage complex travel itineraries, including flights accommodations and transportation.
- Handle check requests and purchase orders, and file expense reports.
- Arrange and coordinate executive interviews, acting as a liaison with candidates and internal stakeholders.
- Service as a point of contact between executives and various departments, including Communications, Physical Plant, and IT for phones computers and other equipment needed.
- Address and fulfill various ad hoc requests from the executive team as needed.
- Maintain and organize electronic filings for easy access and retrieval.
- Work with Security to ensure smooth and secure visits for guests and visitors.
Qualifications:
- Bachelor’s degree or equivalent work experience.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Micro office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a team.
- Detailed oriented with a proactive approach to problem solving.
How to Apply:
Interested candidates should submit their resume detailing their qualifications and experience online.
Join Berkshire Hathaway GUARD Insurance Companies and be part of a team that values excellence, innovation, and customer satisfaction. We look forward to meeting you!