Accounts Payable Clerk

Overview:

Sumter Utilities, Inc. (a Quanta Services company) seeks an Accounts Payable Specialist for our Headquarters in Sumter SC.

This position is responsible for assisting with the financial processing of vendor invoices. This includes coding and entering vendor invoices into the accounting system, reconciling vendor statements, filing, ensuring compliance with state use and sales tax, ensuring compliance with internal controls, resolving issues with vendors, and other administrative and staffing duties as assigned.

SAFETY IS A CORE VALUE FOR OUR COMPANY. Sumter Utilities Inc. is an Equal Opportunity - Drug & Alcohol-Free Workplace Employer

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as requested to meet the ongoing needs of the organization.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Responsibilities:

Job Responsibilities:

• Code and enter invoices into the accounts payable system
• Verify invoices are approved following company guidelines.
• Check invoice information for accuracy and ensure all relevant paperwork is in order
• Match purchase orders or check requests to invoices
• Reconcile processed work by verifying entries and comparing system reports to balances
• Reconcile vendor accounts and monthly vendor statements; investigate and follow-up with vendor or internally to resolve variances
• Organize and scan invoice packets into the imaging system
• Assist Accounts Payable Manager with administrative support as needed
• Establishing and maintaining relationships with new and existing vendors
• Perform required call-back procedures for wires and electronic payments
• Establish and maintain effective communication and working relationships with employees and management.
• Research local sales and use taxes
• Prepare weekly equipment revenue charges
• Post daily job cost billings and revenues. Follow-up and resolve job cost rejections.
• Produce reports to management upon request
• Answer managements' questions or issues concerning vendor invoices or payments
• Assist with collecting and preparing information for internal and external audits and reviews
• Resolve accounts payable discrepancies by collecting and analyzing information and responding to inquiries via email or phone.
• Perform all duties accurately, efficiently, and in a timely manner
• Keep sensitive company information confidential.
• Fill in for other members of the accounts payable team as needed
• Contribute to Finance team effort by accomplishing related tasks as needed
• Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities.

Qualifications:

• Basic data entry skills
• Attention to detail
• Analytical skills and comfortable with math and calculations
• Competency with Excel and other Microsoft Office Products
• Organizational skills
• Good communication and listening skills