Administrative / Office Assistant

Summary:

The role will be primarily responsible for providing a wide range of administrative and office support to facilitate the effective operation of the organization.

Responsibilities:

Provide administrative support to management and other departments as designated

Manage all incoming and outgoing mail, execute assigned mailing requests and distribute all mail and parcels

Facilitate all meeting and conference room preparations

Schedule travel, appointments and meetings

Order and maintain inventory of all office and kitchen supplies on an ongoing basis

Coordinate catering and logistics for all company events and meetings

Work closely with the Finance Department with regards to accounts receivables and daily deposits

Monitor office workflows and continually collaborate with administrative staff to streamline processes and develop best practices

Coordinate onboarding logistics with the HR department

Greet and accommodate visitors and callers

Route, resolve and follow up on inquiries from all staff

Perform daily upkeep and light housekeeping duties of all shared office areas

Requirements:

Minimum 1 year of reception, administrative, and/or customer service experience

Strong professional writing skills and proficiency in Microsoft Word and Outlook

Outstanding verbal communication skills and sound customer service competency

Excellent organizational skills and multitasking abilities

Ability to build and foster relationships with clients and all levels of the organization

Ability to maintain a high-level degree of confidentiality

Positive attitude, friendly demeanor, and charming personality

Minimum of associates degree or equivalent experience

Benefits:

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off