Administrative Assistant II, Anatomic Pathology - Day Shift

Job Description:

Be a part of a world-class academic healthcare system, UChicago Medicine, as an Administrative Assistant II in the Anatomic Pathology Lab. Here, you will performprimary responsibilities include pulling patient slides for various weekly case conferences (tumor board, GI, etc.); managing all legal and patient requests for surgical pathology materials, digital scanning of all consult cases; ordering supplies; assisting in collecting the data for monthly Surgical Pathology QM meeting.

This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.

As you maintain an appropriate and professional environment, you will be responsible for coordinating various project meetings, programs, and contracts.

• Manage calendars for the Laboratory Management team and Medical Directors. Competently prioritize meeting tasks and proactively resolve meeting conflicts
• Answer phone calls for the department and relay accurate messages with a high degree of poise and tact. Promptly notify appropriate senior leader about any high priority issues, events, or concerns
• Complete a wide variety of contracts, word processing, slide decks, and spreadsheet documents in final form, which are often confidential in nature and may require detailed proof reading and/or grammatical changes for accuracy
• Manage contracts for education affiliate agreements, including renewals and legal review as needed, and serve as primary point of contract with each professional program
• Coordinate group meetings and effectively communicate with leaders and/or their assistants to assure participation
• Process all required access requests and other tasks for on-boarding new management staff
• Maintain Clinical Laboratories webpage and proactively collaborate with lab leaders to obtain updates
• Order office supplies for the office
• Continue self-development and ongoing education as required by the Hospitals and the needs of the department
• Make travel arrangements
• Sort department mail
• Performs other duties as requested by senior management

• High School Diploma
• Minimum four years of increasingly responsible administrative or secretarial experience
• Strong written and verbal communication skills required including use of spreadsheet software such as MS Excel and PowerPoint
• Must be able to plan, organize and work on various tasks concurrently, must be able to independently prioritize multiple tasks in a professional manner
• Must be able to independently and professionally interact with customers, internal and external to the Hospital
• Strong interpersonal skills

• Associate's Degree
• Secretarial experience in complex healthcare, industrial, or legal setting

• Job Type/FTE: Full -Time (1.0)
• Shift: Day Shift (9:00 am - 5:30 pm), Monday - Friday
• Work Location: Hyde Park
• Unit/Department: Anatomic Pathology Lab
• CBA Code: Non-Union

Why Join Us:

Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.