San Antonio - Administrative Support Specialist

Overview:

The Administrative Support Specialists work closely with other administrative personnel, both military and government civilians, at the work location, and with administrative and managerial personnel at CENSECFOR Headquarters.

B3H delivers quality performance with complete government visibility and control. Corporate headquarters are in Fort Walton Beach, Florida.

Responsibilities:

• Review correspondence generated by Learning Site staff to ensure that the contents are consistent with Navy policies and procedures, and that it contains all pertinent information to avoid delays in processing.
• Responsible for administering the Site Mail Management Program, including picking up and dropping mail to/from the local post office, as appropriate.
• Administer the Site Files and Records program. Includes receipt, distribution processing, control and distribution of all incoming and outgoing correspondence, proper filing procedures, ensuring accurate and up-to-date files, and proper record disposal.
• Prepare award packages for military/civilian personnel for submission to CENSECFOR.
• Manage the Check-In/Check-Out process for the site. When appropriate, provide coordination with the respective headquarters staff (i.e., Government Travel Charge Card (GTCC)). Conduct Site Indoctrination for new personnel.
• Manage the Site’s Printing Program in conjunction with guidance provided from headquarters staff. Drop off and pick up printing projects from DAPS.
• Manage the Site’s Directives Program in conjunction with guidance provided from headquarters staff.
• Prepare Navy and Marine Corps enlisted and officer fitness reports, and if appropriate, forward to CENSECFOR Administrative Officer for signature by Commanding Officer.
• Function as the site's point of contact for the local Personnel Support Activity Detachment and/or Training Support detachment as the Command Pay/Personnel Administrator (CPPA). The CPPA provides support to the site on issues related to Navy pay and personnel within the command; facilitate Navy pay and personnel transactions for command personnel on the behalf of the pay and personnel supporting organization; and provide guidance to command personnel on changes to Navy pay and personnel policies and procedures. The Role involves having access to systems/software necessary to complete CPPA duties (e.g., OMPF, ESR, TOPS, NSIPS, etc.) for submission of ALL staff Electronic Service Record entries, and to verify Electronic Service Records in addition to acting in the capacity as the Command Leave Administrator (CLA) for active duty personnel via Navy E-Leave program, attend monthly Personnel Support Activity Detachment (PSD) training sessions, have access to Navy Enlisted Advancement System (NEAS) website and coordinate with the Naval Station Educational Services Officer to ensure all time in rate eligible personnel have the correct examinations ordered, worksheets are signed and any additional required documents are submitted prior to preset ESO deadlines to participate in the Navy Wide Advancement Examination, have command access to Career Management System (CMS-ID) to view open requisitions and assist the activity with command rankings of personnel who apply for open requisitions.
• Prepare Letters of Designation for site personnel as required by directive, or per guidance provided by headquarters staff.
• Set up classrooms and ensure that all classroom material is available for convening classes. Prepare graduation certificates as appropriate.
• Function as the activity’s administrative assistant and track status of training. Coordinate training schedules with local small arms ranges, swimming pools, and simulation training facilities.
• Maintain site training schedule, and associated documentation, on the Navy Knowledge Online (NKO) website. Update and maintain the training site web page
• Update and submit the monthly SITREP for the site.
• Maintain the IA checklist, as well as the site tracking log
• Maintain the Site Tickler system, ensuring compliance with all deadlines established by higher authority
• Maintain all Division Officer records and Instructor Training Records for active duty personnel
• Coordinate the General Military Training (GMT) training schedule and Site training records

Other tasks may be assigned based on emergent requirements or based on unique requirements of the Learning Site.

Qualifications:

• A High School diploma or GED
• A minimum of four (4) years administrative experience, with at least two (2) years in a Navy. Former Personnelman (PN), Personnel Specialist (PS), or Yeoman (YN) ratings preferred.
• Possess a valid driver’s license
• Secret Clearance

B3H Corporation is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: HR@B3H.com or call 850-651-3443.