Accounts Receivable Specialist

Are you an experienced Accounts Receivable professional with a knack for managing invoices and payments? Do you enjoy working in a fast-paced, hands-on environment? Our client in the construction industry is looking for a motivated Accounts Receivable Specialist to join their team in the San Diego area.

• Invoicing and Billing: Generate, review, and send invoices to clients, ensuring accuracy and compliance with project contracts and terms.
• Collections: Monitor and follow up on overdue accounts; communicate with clients to resolve outstanding payments while maintaining professional relationships.
• Reconciliations: Reconcile customer accounts and payments to ensure accurate records in the accounting system.
• Payment Processing: Process incoming payments via various methods, including checks, ACH, and credit cards.
• Construction-Specific Tasks: Work with construction contracts (such as AIA billing) and lien waivers, and track retainage payments and schedules.
• Reporting: Prepare accounts receivable aging reports, monitor cash flow, and support financial reporting initiatives.
• Collaboration: Work closely with project managers, clients, and internal teams to resolve billing or payment discrepancies.
• Experience: 2-3 years of Accounts Receivable experience, preferably in the construction industry or a similar project-based environment.
• Education: Associate degree in accounting or related field preferred, but relevant work experience can substitute.
• Software Skills: Proficiency with accounting systems (experience with Sage 300, QuickBooks, or construction industry-specific software is a plus) and intermediate knowledge of Excel (pivot tables, VLOOKUP).
• Industry Knowledge: Familiarity with AIA billing, lien release practices, and construction payment processes is highly preferred.
• Soft Skills: Strong communication skills (verbal and written), excellent attention to detail, and the ability to multitask in a fast-paced environment.
• Workstyle: Independence, reliability, and a team-oriented mindset are key to success in this role.

If you have a strong attention to detail, excellent organizational skills, and relevant industry knowledge, this position could be a great fit for you!