[ref. q04797821] Administrative Assistant - Robert Half

We are on the hunt for an Administrative Assistant with a proactive approach and strong organizational skills to join a local, dynamic team. This position represents a core role within our organization, going beyond the average administrative tasks - contributing to a healthcare organization with a mission of delivering quality healthcare services.

Main Duties:

• Desk Diary Management: Effectively maintain calendars, scheduling important meetings, conferences, and events promptly and professionally.
• Documentation Management: Generate, transcribe, and distribute meeting materials, ranging from agendas to minutes.
• Call Handling: Skillfully receive and screen incoming telephone calls, understanding their priority, and taking appropriate messages and actions as needed.
• Information Compilation: Source and compile data from various channels like reports, files, publications, and other resources to create reports and presentations.
• Communications: Communicate directives from leadership effectively to various individuals and departments within the organization.
• Project Coordination: Keep track of tasks and delegated projects, ensuring that they are progressing as per the stipulated deadlines.
• Finances: Manage departmental invoices, bills, and payments through accounts payable, and process payments via a corporate credit card, if applicable.
• Mail Handling: Thoroughly analyze incoming mail, memos, submissions, and reports, determine their importance, and arrange their distribution as required.
• Office Operations: Recommend changes or improvements in office systems and work conditions. Maintain an efficient inventory of office supplies, ensuring the department is always sufficiently supplied.
• Interface Management: Serve as the main administrative contact, interacting and liaising with both internal and external contexts.

Candidate Requirements:

• Previous healthcare industry experience preferred.
• Bachelor's degree in a relatable field, or equivalent work experience.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal skills with excellent written and verbal communication.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook).
• Ability to work independently and as part of a team.
• Familiarity with operating standard office equipment.

This opportunity to make a real difference in your healthcare career comes with a stimulating work environment, a commitment to professional growth, and an emphasis on teamwork. If you are passionate about healthcare and have the required skills, we encourage you to apply.