Bilingual - Spanish Administrative Assistant

This role requires fluency in both English and Spanish to ensure seamless communication with our diverse clientele and internal teams.

• Provide Administrative Support: Assist in day-to-day administrative tasks, such as scheduling appointments, managing calendars, organizing meetings, drafting correspondence, and maintaining files and records.
• Communication and Translation: Serve as a bridge between English-speaking and Spanish-speaking individuals by translating verbal and written communication accurately.
• Translate documents, emails, reports, and other materials as needed, maintaining confidentiality and ensuring accuracy.
• Reception and Client Support: Greet visitors, answer phone calls, and respond to inquiries from clients, customers, and employees professionally and promptly.
• Assist in handling client requests and resolving administrative issues effectively.
• Documentation and Reporting: Prepare and maintain various documents, reports, and spreadsheets, ensuring accuracy and completeness.
• Assist in data entry, record-keeping, and generating reports as required.
• Office Coordination: Collaborate with different departments to coordinate meetings, conferences, and events.
• Arrange travel accommodations, schedule appointments, and manage logistics to ensure smooth operations.
• Database Management: Maintain and update databases, ensuring accuracy of information.
• Assist in data collection and analysis to support decision-making processes.
• Administrative Projects: Assist with special projects and initiatives as assigned, contributing to the overall efficiency and effectiveness of the organization.
• Bilingual Proficiency: Fluent in both English and Spanish, with excellent verbal and written communication skills in both languages.
• Able to effectively convey information accurately and professionally.
• Administrative Experience: Prior experience in an administrative role is preferred.
• Familiarity with office procedures, record-keeping, and standard software applications (e.g., Microsoft Office Suite, email, calendar management) is essential.
• Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks, handle multiple assignments simultaneously, and meet deadlines.
• Attention to Detail: Strong attention to detail and accuracy, ensuring that all communication and documents are error-free and of high quality.
• Professionalism: Display a high level of professionalism, confidentiality, and integrity in handling sensitive information, interacting with clients and colleagues, and representing the organization.
• Problem-Solving: Strong problem-solving skills, with the ability to proactively identify issues, propose solutions, and implement effective strategies.
• Adaptability: Flexibility to work in a fast-paced environment and adapt to changing priorities and responsibilities.
• Team Player: Collaborative mindset with the ability to work well within a team, as well as independently, to accomplish goals and contribute to a positive work environment.