Administrative Assistant

This role offers a contract to permanent employment opportunity, providing a balance of on-site and remote work.

• Assist in drafting, editing, and disseminating written communications and in responding to email and other correspondence for the team.
• Conduct research and provide support to program ministers related to projects and programmatic efforts.
• Arrange travel reservations and organize travel logistics for program
• Maintain and manage the calendar and coordinate and submit content for the team calendar to inform others of activities and whereabouts.
• Maintain data management and filing for team projects and programs.
• Record notes and action minutes at program team meetings and prepare briefs on key program issues, as assigned.
• Compile and disseminate program materials and documents.
• Maintain accountability to administrative systems and procedures, including submitting expense reimbursements and credit card reconciliations by the deadlines.
• Plan, track, and report on program work in support of team coordination and synergy.
• Develop and maintain detail oriented and courteous relationship
• Proficient in Microsoft Office suite including Excel, Outlook, PowerPoint, and Word
• Experience with answering inbound and outbound calls
• Strong customer service skills
• Ability to perform data entry tasks accurately and efficiently
• Experience with email correspondence and managing detail oriented communication
• Ability to schedule appointments, manage calendars, and coordinate meetings
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Attention to detail and problem-solving skills are essential
• Prior experience in an administrative role would be beneficial.