Office Manager

This role is a contract-to-permanent employment opportunity.

Responsibilities:

• Manage bi-weekly payroll processing for a significant number of employees, ensuring compliance with labor laws and company policies.
• Maintain comprehensive payroll records, including timecards, PTO balances, and deductions.
• Administer HR functions like onboarding, orientation for new permanent staff, and tracking leaves of absence.
• Serve as the primary point of contact for payroll and HR-related inquiries.
• Maintain compliance with federal, state, and local employment laws.
• Oversee daily office operations to ensure efficiency and organization.
• Provide administrative support to the leadership team as required.
• Maintain organized and secure employee records, resident files, and facility documentation.
• Process light accounts payable/receivable tasks, including invoice entry, payment scheduling, and basic reconciliations.
• Record and track incoming payments and vendor invoices.
• Ensure office compliance with policies and procedures while supporting the needs of a residential memory care facility.
• Serve as a liaison between the administrative office and care staff to support operational excellence.
• Assist in ordering office and facility supplies and managing vendor relationships.
• Proficiency in Accounting Software Systems is mandatory.
• Experience with ADP - Financial Services is required.
• Familiarity with CRM tools is needed.
• Knowledge of About Time software is a must.
• The candidate must be adept at various Accounting Functions.
• Handling Accounts Payable (AP) and Accounts Receivable (AR) is essential.
• The ability to manage Answering Inbound Calls effectively is necessary.
• Experience with ADP - Payroll is required.
• Familiarity with Automated Payroll is essential.
• The candidate must have experience in managing Benefits Payroll.
• Experience with bi-Monthly Payroll is necessary.
• The candidate should have experience in managing Full Cycle Payroll