Receptionist

Our client is in need of a receptionist located in San Antonio, Texas, 78216, United States. The selected candidate will be responsible for providing front desk support and assisting in administrative tasks for various departments. The role requires a high level of organization, attention to detail, and a customer-focused attitude.

Responsibilities:

• Overseeing and managing the daily office operations, which includes maintaining an organized workspace and ensuring the availability of office supplies in the kitchen, coffee bar areas, and supply/copy rooms.
• Handling front desk duties and providing support to multiple departments within the firm.
• Assisting in the coordination and planning of company events, meetings, lunches, and team building activities for employees.
• Taking responsibility for making necessary travel and hotel reservations as required.
• Preparing and distributing reports for senior leaders as required.
• Managing the distribution of incoming and outgoing mail promptly and efficiently.
• Assisting in the creation, compilation, and binding of marketing materials for project pursuits.
• Receiving package deliveries and couriers and distributing them to the appropriate employee or department upon receipt.
• Preparing packages for shipment via FedEx, UPS, and other express carriers.
• Carrying out other assigned duties, using sound judgment and initiative in non-routine situations.
• Proficiency in answering a multi-line phone system
• Exceptional customer service skills
• Proficiency in data entry tasks
• Ability to handle email correspondence efficiently
• Strong interpersonal skills
• Proficiency in using Microsoft Excel
• Proficiency in using Microsoft Outlook
• Proficiency in using Microsoft Word
• Experience in organizing files systematically
• Ability to schedule appointments effectively
• Familiarity with standard receptionist duties