Administrative Specialist II
The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Duncansville, Pennsylvania, is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Duncansville, PA, and the surrounding areas.
The purpose of the Administrative Specialist II is to provide administrative, clerical, and receptionist support to the various departments. It will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, POP, billing, social media, and AP/AR responsibilities.
What you can expect from us:
- A Monday - Friday, 8 am - 5 pm work schedule with paid holidays
- An hourly range of $17.50 - $18.50/hour dependent on relevant experience and qualifications
- Monthly auto and cell allowances for work-related expenses
- A comprehensive 6 - 9 month training program
- Career advancement opportunities
- Ongoing professional development and internal leadership programs to maximize your career potential
- Multiple medical plan options and health savings account
- Hospital, Critical Illness, and Accident coverage
- Short & long-term disability and paid parental leave
- Employee Stock purchase plan
- 401k plan with company match
- Wellness program incentives such as medical plan premium holidays and HSA contributions
What we're looking for in YOU:
- Requires an excellent command of the English language, both written and verbal
- Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
- Requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines
- Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
- Must be able to work independently and as a team member.
- Must possess proficiency in Microsoft Office Suite (Word, Excel, Power Point)
- Ability to use fax machines, copiers, scanners, and binding machines.
- This position requires the ability to handle different challenges each day and adequately prioritize those demands.
Required:
- High school diploma or Equivalent.
- Driver's License.
- 2 years of office experience is required.
- Or another equivalent combination of education and experience.
Preferred:
- Associate's degree and/or bachelor’s degree (in Business, Marketing, or another related
field).
Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test!Not completing this assessment could result in disqualification from consideration for this position.
Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistance@lamar.com.
A day in the life:
- Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines which includes downloading pictures daily into the POP system and emailing POP photos to AE’s and/or directly to clients upon request.
- Drafts/enters contracts into the billing system.
- Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients.
- Assist Office or Business Manager with or handle collection issues and Human Resources related tasks.
- Conduct commercial credit checks on potential clients to determine creditworthiness
- May handle marketing duties such as social media efforts for the office.
- May perform Administrative Specialist I duties on an as needed basis such as:
- Perform administrative assistant support tasks; proofreading, typing, operating calculators, facsimile machines, and computers.
- Operate telephone as a receptionist to answer, screen, and route calls for the office; relay messages.
- Greet and answer inquiries for the general public, customers, and visitors, route and resolve information requests with a customer service focus.
- Type correspondence; compile data for expense and statistical reports.
- Coordinate space and office organization; maintain paper and electronic files
- Filing duties for the office.
- Assist with AP and AR duties as clerical support for the office.
- Responsible for updating the billing system including client information, accounts, and contracts.
- Provide administrative assistance to all employees, as needed, such as assisting the sales department prepare contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
- Provide information to corporate departments (Credit department, Accounts Payable, Accounts Receivable, etc.), as needed.
Physical Demands and Work Environment:
- The primary work environment for this position is the office.
- The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
- Nights spent traveling, away from home, are less than 10%.
Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
We provide ad space through:
- Billboards
- Interstate logos
- Handpainted murals
- Transportation and airports
- The largest network of digital billboards in the United States
We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.
Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic
Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!
California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.41 CFR 60-1.35(c)