Executive Assistant - Finacial Firm

Our client's financial firm is a leader in providing innovative and strategic solutions to clients worldwide. With a commitment to excellence, precision, and integrity, we work at the forefront of the financial services industry. We are seeking a detail-oriented and highly professional Executive Assistant to provide top-tier support to our C-level executives.

Key Responsibilities:

• Provide high-level administrative support to C-suite executives, ensuring their schedules, tasks, and priorities are seamlessly managed.
• Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.
• Handle confidential communications, correspondence, and documentation with discretion.
• Arrange domestic and international travel, including detailed itineraries and accommodations.
• Prepare executive-level presentations, reports, and meeting materials.
• Coordinate board meetings, including preparing agendas, taking minutes, and tracking follow-ups.
• Manage expense reporting and budget tracking.
• Serve as the primary liaison between the executives and internal/external stakeholders.
• Proactively anticipate needs and resolve issues to enhance executive efficiency.
• Support ad hoc projects and provide assistance with special events as required.

Qualifications:

• 5+ years of experience providing executive-level administrative support, with at least 3 years supporting C-suite executives in a financial or corporate environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack).
• Exceptional organizational skills and ability to manage multiple priorities with a sense of urgency.
• Outstanding written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Ability to remain composed under pressure in a fast-paced, dynamic environment.
• Strong attention to detail and problem-solving skills.
• Bachelor’s degree is preferred but not required.