Accounts Payable Specialist

Overview:

The company reported global sales of $2.2 billion in 2023.

MTI focuses on two major segments – Consumer & Specialties and Engineered Solutions.

The Household & Personal Care product line provides mineral-to-market products that serve consumer-oriented end markets including Pet Care, Personal Care, Fabric Care, Edible Oil, and Renewable Fuel Purification. Our Specialty Additives product line provides mineral-based technologies serving Paper, Packaging, Sealants & Adhesives, Paint & Coatings, Ceramics, Plastics, Food & Pharmaceutical markets.

Our High-Temperature Technologies product line offers specially-formulated blends and technologies primarily for Foundry and Steelmaking industries. Our Environmental & Infrastructure product line provides waterproofing, water purification, remediation and other fluid management technologies for critical projects for Remediation, Water Purification, and Infrastructure.

MTI provides a business environment and promotes a culture that encourages all employees to contribute to our success. We have long been committed to the recruitment and advancement of the most talented and qualified people. We recognize that MTI’s ability to provide the highest caliber of products and services is enhanced by a workforce that reflects the diversity of the communities and countries in which we work.

What We Offer:

• Competitive pay, commensurate with experience
• Health/Dental/Vision plans
• 401k company match
• Life Insurance
• Short Term Disability & Long-Term Disability
• Educational Assistance
• Employee Assistance Plan

Job Summary

Responsible for preparing accounts payable calendar and related reports.

Responsibilities:

Primary Duties and Responsibilities:

• Prepares month end close reports. Working closely with our Cash Management team.
• Monitor and confirm employee matching gift procedures.
• Confirm with supplier when updating banking and process requests.
• Review in US BANK the returned NOC report daily.
• Update supplier invoice terms when an approved supplier request is processed.
• Process manual tax wire payments in Canadian banks and record in Oracle. Working with our Tax Dept and our Cash Management team.
• Record all US taxes in Oracle and clear as paid. Working with our Tax Dept and our Cash Management team.
• Works closely with the Corporate Treasury team to ensure all payments are approved and recorded in a timely manner.
• Runs positive pay program for U.S, Canada and Barbados payments.
• Runs daily Brazil routines including morning routine, payments, entering RFPs for tax payments and advances. Responsible for issuing these payments in Brazilian bank.
• Runs e-payables run and sends electronic files to Bank of America.
• Processes expense reports for department’s MasterCard charges.
• Runs credit card processes for PPR and PCE and sends out cross border credit card invoices
• Confirm that the credit card amounts in Oracle match to what the statements show. Resolve any issue and pay Bank of America.
• Tests patches and releases as the need arises.
• Investigates problems from e-mails or supplier calls.
• In Oracle creates both hard copy 1099s for suppliers and electronic 1099 files for the IRS.
• Sends 1099s to suppliers and sends 1099 file to the IRS utilizing the IRS website.
• In Navision create a file for 3^rd party processing. Confirming all amounts are valid.
• Responsible for creating and updating standard work.
• Business Unit payment schedule.
• Back up ERS process for U.S. and Canada.
• Back up garnishment process of the US.
• Back up invoice processing when needed.
• Assumes responsibilities of department manager when required, vacation coverage, project coverage
• Additional projects as designated.

• Actively participates in the implementation of sustainable improvement processes, such as 5S, Kaizen, Daily Management Control, Standard Work and Problem Solving.

Qualifications:

The requirements listed in the sections that follow are representative of the knowledge, skills and/or abilities required to perform the duties of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions (primary duties) of the job.

Education: Bachelor's degree in the area of Accounting, Finance or related field preferred, but not required

Excellent oral and written communication skills required. Previous experience with Accounts Payable functions for an industrial or manufacturing organization desired.

Travel: Travel may occur on an infrequent basis

Working Conditions: While performing the duties of this job, the employee is typically required to regularly conduct work in a controlled office environment, moving around the office as needed, sitting at a desk, using office equipment, including but not limited to a personal computer, fax machine, copier and telephone, read, write, listen, speak, and understand English, have the ability to work independently, be dependable and maintain confidential information, integrity and composure at all times.

Constant contact with individuals internal and external to the organization occurs via various methods of communication, typically including face-to-face discussions, electronic mail, phone calls and written letters.

The employee is expected to be self-directed, take initiative and be persistent when appropriate to accomplish necessary duties and keep busy without prompting. Additionally, the employee is expected to be adaptable/flexible to changing work assignments, analytical, organized and detail-oriented, perform multiple tasks at once, compose correspondence and other documentation in a professional manner, express ideas constructively, actively listen to others, manage time effectively and efficiently to meet deadlines, learn and memorize procedures, display a cooperative attitude, read, understand and follow all company, job specific and safety policies/procedures, and attend/use all required training.

Work Hours: The schedule is typically 8am to 5pm, M-F. However, the employee must have the ability to work the shift/number of hours in which duties need to be accomplished, including overtime, holidays and weekends, as necessary.

Safety Training: A new employee hired to perform the duties of this position is required to be provided New Employee Training by a qualified individual or through the online training system. Additionally, an employee must be provided with further training if a job duty/task has changes that will affect the health and safety aspects of that employee’s position.

Additional refresher safety training will be required as management deems appropriate or as dictated by government regulations.