Administrative Assistant

We are offering a short term contract employment opportunity for an Administrative Assistant in La Jolla, California. This role is situated within a dynamic team, where you will be responsible for supporting the executive director and superintendent in various administrative tasks.

• Manage and coordinate large and complex conferences, meetings, and programs
• Maintain the front desk operations, ensuring smooth and efficient processes
• Handle calendar management and travel arrangements for senior staff
• Process and manage customer credit applications with accuracy and efficiency
• Maintain comprehensive and accurate customer credit records
• Resolve customer inquiries in a timely and detail oriented manner
• Monitor customer accounts and take appropriate action when necessary
• Use Microsoft Excel, Word, and Outlook for various administrative tasks
• Schedule appointments and meetings as per the requirements of the executive director and superintendent
• Handle inbound and outbound calls, providing excellent customer service. • Demonstrated ability to answer inbound calls in a detail oriented and courteous manner
• Proven customer service skills, including the ability to resolve issues efficiently and effectively
• Experience with data entry, ensuring accuracy and attention to detail
• Proficiency in email correspondence, able to respond promptly and in a detail oriented manner
• Experience with both inbound and outbound calls, demonstrating excellent communication skills
• Proficiency in Microsoft Excel, including the ability to create and edit spreadsheets
• Experience with Microsoft Outlook, including email management and scheduling
• Proficiency in Microsoft PowerPoint, with the ability to create and edit presentations
• Experience with Microsoft Word, including document creation and editing
• Proven ability to schedule appointments, manage calendars, and coordinate meetings