Legal Secretary

This role requires expertise in California Workers' Compensation procedures and court rules.

• Draft, format, proofread, and finalize legal documents, including pleadings, motions, correspondence, and discovery materials.
• File documents electronically (e-filing) with California Workers' Compensation Appeals Board (WCAB) and other relevant courts.
• Ensure all filings comply with California Rules of Court and WCAB-specific procedures.
• Maintain litigation calendars, tracking court dates, filing deadlines, and statute timelines.
• Schedule hearings, depositions, mediations, and other key litigation activities.
• Coordinate attorney schedules to ensure no conflicts and timely submissions.
• Communicate with clients, court personnel, and opposing counsel professionally and efficiently.
• Serve as the liaison for case-related updates, scheduling confirmations, and document delivery.
• Prepare and organize case files, maintaining both physical and electronic records.
• Assist with billing, time entry, and expense reporting.
• Coordinate travel arrangements and logistics for attorneys as needed.
• Prepare trial binders, exhibits, and case materials.
• Assist attorneys with last-minute filings, research, and trial-related tasks.

• 3+ years of experience as a litigation legal secretary, with a focus on Workers' Compensation preferred.
• Familiarity with California Workers' Compensation processes, WCAB e-filing, and legal procedures.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal software (e.g., iManage, Clio, or comparable tools).
• Experience with e-filing
• Strong understanding of California Rules of Court and Workers' Compensation-specific requirements.
• Knowledge of legal terminology and procedures in Workers' Compensation law.
• Excellent organizational, time management, and communication skills.
• Attention to detail and ability to handle confidential information discreetly.