Communications Coordinator

Overview:

The individual in this position will play an integral role on the communications team and will assist with all communications initiatives and office management.

Responsibilities:

• Serve as the vice president’s executive assistant and administrator for the Office of Public Relations including maintaining the vice president’s calendar, the departmental calendar, scheduling meetings, organizing events, ordering office supplies, managing mailings, providing phone coverage, distributing mail, maintaining departmental email inbox, updating email lists monthly, distribute print publications campus-wide, loaning out branded materials, compile marketing data and materials for yearly highlights.
• Manage all aspects of budget management including processing purchase orders, payments, and budget transfers.
• Maintain and update expense report with departmental expenses and encumbrances. Running budget reports for the vice president upon request.
• Coordinate with vendors to obtain proposals and quotes related to communications projects.
• Create and distribute campus communications using Constant Contact including but not limited to a monthly media coverage email, quarterly alumni newsletters for each school, invitations and campus wide communications.
• Work with all schools to obtain current statistics and annually update NYMC Overviews and At a Glance publications.
• Loan out branded materials and equipment on request.
• Ensure the NYMC Style Guidelines, Event’s Guide, Crisis Communications Plan, on-hold message, yearly public relations calendar, departmental accomplishments list, and departmental highlights publication are updated.
• Oversee the NYMC online calendar and ensure NYMC events are properly added to the calendar and approving listings. Provide training and support to calendar administrators.
• Maintain reports and keep a log of 1) all alumni magazine articles, 2) all press clips, 3) media coverage report.
• Archive digital newsletters once they are distributed.
• Maintain departmental records, rotate supply of publications, and archive printed publications.
• Serve as the point person for facilities and information technology departmental requests.
• Upload webinars, events, and other videos to the College YouTube account.
• Assist the Vice President with outreach efforts including arranging interviews between the media and faculty experts, compiling and maintaining community listservs, working with various NYMC schools to gather information on current outreach efforts for promotion, and researching new outreach opportunities.
• Provide campus tours for location scouts and various organizations.
• Always serve as a champion and advocate of NYMC through excellent communications.
• Perform other related duties as assigned.

Qualifications:

Technical/computer skills: Computer-savvy and proficient in Microsoft Office, Constant Contact, Canva, preferred.

Must be comfortable working with budgets to manage the finances of the office.

Minimum Salary: USD $62,500.00/Yr.

Maximum Salary: USD $62,500.00/Yr.