Front Office Assistant

We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.

Responsibilities:

• Answering and directing phone calls to relevant staff.
• Organizing and scheduling appointments with admin software.
• Booking meeting rooms and conference facilities.
• Data entry and maintaining records and files.
• Liaising with staff, suppliers, and clients.
• Preparing documents and reports.
• Assisting with special projects as needed.
• High school diploma or equivalent; associate’s or bachelor’s degree in business or related field preferred.
• Proven experience as an Administrative Assistant or similar position.
• Excellent knowledge of MS Office Suite.
• Strong organizational skills and ability to multi-task.
• Exceptional communication skills, both written and verbal.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.