Executive Assistant

The position demands full onsite presence and may require overtime work.

• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO
• Organize and maintain the CEO's calendar, schedule meetings, and manage travel arrangements
• Facilitate the preparation and editing of correspondence, reports, and presentations, ensuring precision and accuracy to prevent any typographical errors
• Use various software tools including Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, and Microsoft PowerPoint to enhance efficiency and productivity
• Handle confidential information with discretion, adhering to company policies and procedures
• Implement and monitor programs as directed by the management, and see the programs through to completion
• Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports
• Coordinate with the Senior VP for admins and other team members on project development, deadlines, and execution
• Maintain a professional and approachable demeanor as a representative of the CEO and the company. • Minimum of 3 years' experience as an Executive Assistant, preferably within the Financial Services industry
• Proficiency in using MS Office, including Word, Excel, and PowerPoint
• Experience with Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System
• Familiarity with the 'About Time' tool
• Proven skills in calendar management, including scheduling and coordinating meetings
• Excellent communication skills, both verbal and written
• Experience in managing conference calls and correspondence
• Ability to maintain confidentiality and handle sensitive information with discretion
• Demonstrated ability to multitask, prioritize, and work under pressure to meet deadlines
• Strong problem-solving skills and the ability to make decisions under pressure
• High level of professionalism and strong interpersonal skills.