Administrative Assistant
**DEPARTMENT: COLLEGE OF ARTS and SCIENCES**
**SALARY**: $32,219.20
**DEPARTMENT SPECIFIC RESPONSIBILITIES**
Facilitates departmental purchasing and budget / expense tracking as assigned.
Participates in occasional planning and implementation of small special events.
Initial assignment to be with the Departments of English and History and to include assistance for the 42 Miles Press, the Pub Hub, and the Wolfson Press.
**GENERAL RESPONSIBILITIES**
Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
Participates in the development and implementation of administrative standards, policies and practices for the organization.
May perform other duties related to maintaining an internal website and/or working with social media.
**QUALIFICATIONS:**
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
High School Diploma or equivalent (such as HSED or GED) required
2 years of relevant experience required
**REQUIRED SKILLS**
Excellent organizational skills
Demonstrates ability to maintain confidential information
Strong verbal communication and listening skills
Demonstrates excellent judgment and decision making skills
Ability to simultaneously handle multiple priorities
Maintains composure under pressure
**PREFERRED SKILLS**
Working knowledge and/or experience with MS Office and Teams
Good written communication skills
Experience with software systems for purchasing, hiring employees, and student records
Ability to learn new software systems
Ability to work independently
Careful attention to detail
**APPLICATION REQUIREMENTS:**- To be considered for this position, you must submit a resume at the time of application. 2) Applications accepted through 1/21/2025. Apply at: https://jobs.iu.edu