Administrative Assistant

We are offering a contract to permanent employment opportunity for an Administrative Assistant based in Los Angeles, California. The role involves various clerical and operational duties in the Accounting field. As an Administrative Assistant, you will be supporting team members, dealing with client affairs, and assisting in department projects.

Responsibilities:

• Professionally handle and direct incoming phone calls
• Communicate with clients through various channels such as emails, memos, faxes, and forms
• Collaborate with the Accounting team on tasks related to clients
• Assist in projects within the Business Management/Accounting Department
• Maintain organization of client paperwork and digital files
• Regularly interface with third parties to manage client affairs
• Utilize Microsoft Office Suite including Excel, Word, PowerPoint for various tasks
• Carry out data entry tasks and schedule appointments effectively
• Provide exceptional customer service and handle inbound and outbound calls
• Ensure confidentiality and professionalism at all times. • Possess a minimum of 3 years of experience in an Administrative Assistant role or similar
• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to answer inbound and outbound calls with professionalism and tact
• Excellent customer service skills with a history of dealing with both internal and external stakeholders
• Proven experience in data entry with a high degree of accuracy and attention to detail
• Strong written and verbal communication skills, particularly in email correspondence
• Experience in scheduling appointments, meetings, and coordinating calendars
• Ability to multitask, prioritize, and manage time effectively
• High school diploma or equivalent educational qualification is required
• Must adhere to all company policies and procedures.