Part Time Office Assistant

Robert Half's client is seeking a proficient Part Time Office Assistant to join their team based in Fairfax, Virginia. This is an immediate start with a part time schedule. from Monday to Friday. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.

Responsibilities:

• Filing and organizing patient charts to ensure easy accessibility and accuracy
• Manage front office reception and efficiently handle incoming telephone calls.
• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.
• Oversee the processing of incoming U.S. Mail and inter-office mail.
• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.
• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.
• Assist in the preparation and processing of purchase orders.
• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.
• Professionally and promptly handle email communications.
• Provide support to other departments as needed, ensuring a coordinated approach to office management.
• Handle multiple lines, transferring calls as necessary
• Must possess basic office skills including proficiency in Microsoft Office Suite.
• Ability to handle various administrative tasks in a timely manner.
• Excellent communication skills, both written and verbal.
• Demonstrated experience in managing office equipment and inventory.
• Minimum of 1 year of experience in a similar role or related field
• Proficient in using Microsoft Word and Microsoft Outlook
• Proven ability to manage a multi-line phone system effectively
• Demonstrated customer service skills with the ability to resolve queries and issues efficiently
• Capable of organizing files and maintaining an efficient filing system