Administrative Assistant

We are offering a long-term contract employment opportunity for an Administrative Assistant in Oakland, California. The role involves working closely with a team in the Real Estate industry. The Administrative Assistant will be expected to manage customer inquiries, maintain accurate records, and ensure the smooth operation of office procedures.

Responsibilities:

• Ensuring adherence to legal and tax withholding processes.
• Quickly and efficiently addressing client requests for information or other relevant transaction services.
• Coordinating schedules for key appointments, including open houses and final walkthroughs.
• Overseeing the production of online marketing materials, brochures, and flyers for events to represent the team professionally.
• Completing paperwork for all real estate transactions in a timely manner to facilitate quick deal closures.
• Managing the production of all marketing materials and facilitating local events to foster connections with people in the local community.
• Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for various administrative tasks.
• Handling inbound and outbound calls, maintaining a high level of customer service.
• Conducting data entry tasks and maintaining customer records.
• Scheduling appointments and managing team schedules. • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Experience in answering inbound calls and managing both inbound and outbound calls
• Strong customer service skills and ability to handle customer queries effectively
• Excellent data entry skills with attention to detail and accuracy
• Ability to manage email correspondence professionally and efficiently
• Experience in scheduling appointments and managing calendars
• Strong organizational skills and ability to multitask
• Good verbal and written communication skills
• Ability to work independently and as part of a team
• High level of integrity and discretion in handling confidential information.