Procurement Manager
Overview:
An inspiring career awaits you!
The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be.Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired!
Grand Performers may enjoy a range of benefits, including:
- Marriott Employee Discounts Worldwide
- Competitive Wage & Discretionary Bonus Program
- Medical, Dental, Vision Insurance
- Company-Sponsored Life Insurance
- Short & Long-Term Disability Insurance
- Tuition Reimbursement Program
- 401(K) with Discretionary Company Matching Contributions
- Employee Assistance Program
Responsibilities:
JOB SUMMARY
The Procurement Manager’s key objective is to organize and manage F&B purchasing, receiving, invoice reconciliation and requisitions in such a manner that it directly lowers and maintains lower operating costs for the unit. In addition, they will regularly update and maintain vendor contact lists, product guides, inventory database, and fulfill requisitions in appropriate timely manner.The position will also issue and reconcile all purchase orders, ensuring compliance in the proper Purchasing Standard Operating Procedures. The Procurement Manager will also be the key point of contact and maintenance of the Birchstreet purchasing procurement item database and vendor database.
CORE RESPONSIBILITIES
Primary areas of responsibility include, but are not limited to the following:
- Establish and maintain specifications and pricing for products and services which includes developing and improving SOPs and best practices
- Establish inventory stock levels, lead times, and reorder amounts for all supplies while monitoring purchasing performance.
- Overseeing procurement team mentoring, training, development and growth/improvement to meet any expected objectives and goals.
- Ensure procurement strategies align with the company's financial goals and are consistent with brand standards and operational guidelines and aligning purchases with company approved partnerships
- Work closely with hotel leadership team in various disciplines as well as the field on procurement related initiatives with a focus on meeting the Kessler Collection’s sustainability goals
- Manage the establishment of new and existing vendor database and contact information.
- Coordinate and maintain the Birchstreet database.
- Develop, communicate and manage procurement strategies to significantly improve product delivery and quality while reducing supply risk and maximizing purchasing power
- Manages the budgetary cost reduction programs and initiatives that facilitate Department heads achieving their business unit goals and financial targets
- Supports the talent development of departmental team members
- Work with vendors to utilizing purchasing power and cost saving purchasing deals, working with other department heads on their needs and par levels.
- Demonstrate a commitment to Kessler Collection core values
Qualifications:
SUPERVISORY RESPONSIBILITIES
An inspiring leader selects the best possible candidate for each position, provides structure, direction, feedback, recognition and accountability; in addition to facilitating team processes, on-going training and delegation for the following Grand Performers within the culture and policies.
- Receiving Clerk
KEY PARTNERSHIPS
Cultivate successful relationships with the following individuals to achieve alignment and support.- Director of Finance
- Executive Chef
- Director of Food and Beverage
KNOWLEDGE, SKILLS, & ABILITIES
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
- Ability to successfully manage high paced, high workload environment.
- Knowledge of food and beverage items
- Knowledge of how requisitions work and reconciliation of requisitions
- Knowledge of balancing invoices against PO and ensuring proper entry of invoice into AP Systems
- Must be able to multitask and manage multiple people remotely across the property.
- Regular, Early Start time, Reliable attendance
- Knowledge of food and beverage receiving SOP and ability to judge food products quality quickly and accurately
- Ability to prioritize and organize work assignments
- Ability to work well in stressful, high-pressure situations
- Ability to work with and understand financial information, data and basic arithmetic functions
- Ability to work for extended periods of time in a refrigerated / freezer environment.
- Strong written, verbal, computer and interpersonal skills.
- Ability to manage vendor and vendor relations
- Comprehensive knowledge of food and beverage operations
- Comprehensive knowledge of Procurement procedures and policies
- Basic Knowledge of Wine and Liquor for purchasing and receiving related tasks
- Regular, predictable, full attendance.
MINIMUM QUALIFICATIONS
Education, License, Certifications, Experience- Bachelor’s degree in Business or related training equivalent – strongly preferred
- 5+ years of relevant work experience in similar scope and title – required
- Experience within luxury brand/markets – strongly preferred
- Experience with Purchasing Programs – required
- Valid Driver’s license and insurance – required
WORK ENVIRONMENT
The work environment/conditions described herein are representative of those that an incumbent may experience.- Must be comfortable working in a shared space, with constant noise, without the use of a private office.
- Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration.
- Schedules may vary from week to week based on business demands in excess of 50 hours with or without notice.
- Must be comfortable with walking long distances and being on your feet for extended periods of time
PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.
- Push, pull, and lift up to 65 lbs. on a daily basis.
- While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane or other means of transportation which require sitting, waiting and standing for long and short periods of time.
The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.