[ref. n25558402] Executive Assistant

This role is ideal for someone who excels in executive support and thrives in a fast-paced, dynamic environment. Apply online today!

Responsibilities:

• Serve as the primary liaison between the executive and internal/external stakeholders, managing communication, emails, and correspondence.
• Coordinate and manage the executive’s calendar, including scheduling meetings, appointments, and making travel arrangements (both domestic and international).
• Prepare, edit, and organize reports, presentations, and documentation for executive meetings, board meetings, and conferences.
• Organize and facilitate high-level meetings, including setting agendas, taking detailed minutes, and ensuring follow-up on key action items.
• Manage the executive’s inbox by prioritizing and responding to emails, ensuring prompt communication and follow-ups.
• Oversee special projects, ensuring timely completion, and provide general administrative support, such as managing budgets, invoices, and expense reporting.
• Conduct research and gather information for reports, proposals, or meetings as needed.
• Screen incoming calls and requests, redirecting them when appropriate and ensuring effective communication within the executive team.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Assist in organizing company events, staff meetings, and team-building activities for the leadership team.
• 2-3+ years of experience in an Executive Assistant capacity.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities, capable of prioritizing tasks efficiently.
• Strong communication skills, both written and verbal, with a courteous, professional demeanor.
• Proven ability to manage sensitive and confidential information with discretion.
• Proactive, resourceful, and detail-oriented approach to problem-solving.