Administrative Assistant - Robert Half

We are offering a permanent employment opportunity for an Administrative Assistant in El Cajon, California. The primary function of this role is to provide comprehensive administrative support to our team, ensuring the efficient operation of the office.

• Efficiently handle inbound and outbound calls, providing excellent customer service, and directing calls to appropriate staff members as needed.
• Perform general clerical tasks, including photocopying, mailing, filing, and scanning, using knowledge of office equipment.
• Use Microsoft Office Suite (Outlook, Word, Excel) to create and edit documents proficiently.
• Uphold office cleanliness and enhance overall efficiency.
• Support in maintaining accurate records, databases, filing systems, and handle annual shredding.
• Assist with project-based work, supporting staff as needed.
• Collaborate with other departments to ensure the smooth flow and maintenance of documents and data.
• Assist various departments with Pre-construction documentation, Safety documentation, Licensing and Regulatory documentation, and Insurance.
• Conduct daily data entry with accurate and timely updates.
• Facilitate communication between the office and various departments or teams. • Proficiency in answering inbound calls, demonstrating excellent communication skills and customer service etiquette.
• Experience with data entry, ensuring accuracy and attention to detail.
• Ability to handle email correspondence with care, maintaining confidentiality and proper business language.
• Experience in handling both inbound and outbound calls, providing information, and resolving issues effectively.
• Proficiency in Microsoft Excel, demonstrating skills in data analysis, reporting, and spreadsheet management.
• Knowledge of Microsoft Outlook, with the ability to manage emails, calendars, and contact information effectively.
• Skilled in using Microsoft PowerPoint for creating detail oriented presentations, including design, layout, and content creation.
• Proficiency in Microsoft Word, including creating, formatting, and editing documents.
• Capability to schedule appointments, manage calendars, and coordinate meetings effectively.