Executive Assistant

We are offering an exciting opportunity for an Executive Assistant to join a small team located in Chicago, Illinois. This role is pivotal in providing administrative support to two founders, with a focus on managing office operations. Salary range $80-$95k plus bonus. Client offers benefits including, medical, dental, 401k, and unlimited PTO.

This is in office Monday- Thursday, and Fridays are work from home.

Recruiter: Connie Stathopoulos

Key Responsibilities:

• Administrative Support: Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and materials.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Communication: Serve as the primary point of contact for internal and external stakeholders on matters related to the partners. Draft and review correspondence, emails, and documents.
• Project Management: Assist with special projects, including research, data collection, and creating presentations or reports.
• Event Planning: Coordinate logistics for company events, meetings, and off-site activities.
• Document Management: Maintain organized filing systems, including digital and hard-copy records, contracts, and confidential documents.
• Office Operations: Support general office management tasks, including ordering supplies and liaising with vendors.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• Minimum of 5 years of experience in an executive assistant or similar role, preferably within the real estate or private equity sectors.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with project management tools.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and proactively in a fast-paced environment.
• Demonstrated ability to handle multiple tasks with a calm and professional demeanor.
• Real Estate or Financial Services highly desired