Office Manager

POSITION DESCRIPTION:

Provides administrative support to the Association, this includes all staff. Job duties and descriptions below define some duties of this position and are subject to change at any time. Light lifting/cleaning/maintenance duties required as needed.

REPORTS TO: Finance Director

Work Schedule 8:45 am – 5:15 pm with a 30-minute lunch break coordinated with the Accounting Assistant.

DUTIES AND RESPONSIBILITIES:

• Understands dynamics and structure of Association to handle calls that come through including forms calls, membership, and more.
• Stays abreast of programs, products, services, functions, and events occurring in the Association in order to give proper information when requested.
• Shall manage mail coming in and out of the Association. Opens (if intended recipient is not indicated) and distributes incoming mail, facsimile documents, and packages to GAR staff and/or members in a timely manner.
• Assists with Scholarship and Disaster Relief duties as directed (sending out acknowledgement cards to donors)
• Shall ensure that building and common areas are tidy and stocked and report issues to the Department Head.
• Shall keep the upstairs kitchen clean and tidy.
• Shall order office supplies including toners and other items requested by staff ensuring that invoices are correctly appropriated to departments.

• Shall oversee any building maintenance issues, including scheduling appointments with appropriate vendors, researching options for vendors, monitoring regular vendor’s work – such as janitorial company.
• Due to the responsibilities of the position, there will be PTO black-out dates to include, but are not limited to, the week proceeding GAR and NAR Conferences
• Greet all members /visitors in the GAR office (as applicable)
• Qualifications:

• Education:

Two to four years’ experience in an office setting