Administrative Assistant

You will be part of a dynamic team, focusing on ensuring smooth operations and providing excellent service to our clients.

Responsibilities:

• Efficiently manage incoming calls and maintain detail oriented phone etiquette
• Engage with visitors, potential renters, and current residents in a welcoming and friendly manner
• Accurately provide information to both potential and existing clients
• Utilize various media and advertising techniques, including social media platforms like Facebook and Instagram, to promote company properties
• Handle paperwork related to the property and ensure its proper filing
• Maintain an organized office environment and manage supply orders
• Collaborate with the maintenance team to address resident work orders
• Keep track of the waiting list, update it regularly and send out letters
• Conduct daily property tours to ensure the environment is clean, attractive, and well-maintained
• Perform other duties as assigned to support the operations of the property.
• Proficiency in answering inbound calls, handling queries and providing assistance
• Strong customer service skills to ensure positive and detail oriented interaction with clients
• Experience with data entry tasks, ensuring accuracy and attention to detail
• Ability to manage email correspondence, responding promptly and in a detail oriented manner
• Experience with both inbound and outbound calls, demonstrating excellent telephone etiquette
• Proficiency in Microsoft Excel for creating spreadsheets, data processing, and reporting
• Familiarity with Microsoft Outlook for managing emails, calendars, contacts, and tasks
• Proficiency in Microsoft PowerPoint for creating impactful presentations
• Proficiency in Microsoft Word for document creation, editing, and formatting
• Ability to schedule appointments, manage calendars, and coordinate meetings efficiently