Administrative Assistant

We are offering a contract to hire employment opportunity for an Administrative Assistant in Houston, Texas. The role involves handling a variety of clerical and administrative tasks within our team. The industry we operate in requires the Administrative Assistant to coordinate office activities and operations, and provide consistent administrative support to the management.

• Efficiently manage office activities and functions to ensure compliance and efficiency
• Handle email correspondence, inbound and outbound calls, and distribute mail in a timely manner
• Maintain and order office supplies as well as manage marketing inventory
• Prepare agendas and manage calendars for senior management while also making appropriate travel arrangements
• Maintain accurate records, documentation, and files for building maintenance and service records
• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint to process customer credit applications and maintain accurate customer credit records
• Provide exceptional customer service by resolving customer inquiries and monitoring customer accounts
• Plan and coordinate special events as required
• Perform any other related duties as assigned • Minimum of 3 years of experience as an Administrative Assistant or in a similar role
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint
• Experience with answering inbound calls and making outbound calls
• Strong customer service skills, including email correspondence
• Knowledge of Accounts Receivable (AR) practices
• Experience in planning and coordinating special events
• Ability to manage travel arrangements for staff
• Experience in maintaining and ordering office supplies
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Strong organizational skills and attention to detail
• Ability to multitask and manage time effectively
• High school diploma or equivalent; higher education or certifications are a plus.