San Diego - Senior Administrative Assistant

Job Description:

This role requires a proactive individual with excellent organizational skills, a strong sense of confidentiality, and the ability to manage multiple priorities.

Responsibilities:

• Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.
• Serve as a key point of contact between internal teams, external partners, and stakeholders.
• Prepare and edit complex reports, presentations, and correspondence with accuracy and attention to detail.
• Manage budgets, expense reporting, and purchasing processes to ensure compliance with company policies.
• Coordinate and oversee office operations, including facility management, supply ordering, and vendor relationships.
• Assist with planning and executing company events, conferences, and team-building activities.
• Support the onboarding process for new employees and facilitate interdepartmental communication.
• Handle confidential information with discretion and professionalism.
• Streamline administrative processes and identify opportunities for increased efficiency.

Qualifications:

• Bachelor’s degree in Business Administration, Life Sciences, or a related field (preferred).
• 5+ years of administrative experience, with at least 2 years supporting executive leadership.
• Experience working in the biotech, pharmaceutical, or life sciences industry is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Trello, Asana).
• Exceptional communication skills, both written and verbal.
• Strong organizational skills and the ability to manage multiple priorities with minimal supervision.
• High level of professionalism and ability to handle sensitive information.