Senior Executive Assistant

Overview:

The UTF’s mission is to support the Navy’s mission to rapidly explore and field unmanned capabilities. This Executive Assistant (EA) position provides executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support.

This position will be 100% onsite at the Pentagon.

Responsibilities:

• Manage office schedule and calendar of appointments for Senior Executive(s);
• Create schedule related products (schedule forecast, day card, day book);
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;
• Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;
• Prepare Trip books with details and read-aheads;
• Answer routine telephone calls, direct calls and take messages;
• Greet and escort visitors – ensure visit requests and clearances are submitted;
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;
• Arrange for the delivery of outgoing mail/packages with the mailroom;
• Draft, proofread, edit and coordinate correspondence;
• Perform research and retrieve information from databases and other resources;
• Maintain tracking records and filing systems; archive files;
• Participate in meetings and events: may serve as recorder and may present position related information;
• Assist in ordering supplies/equipment and arranging for office equipment repairs;
• Draft documents such as instructions, spreadsheets, presentations and reports.

Qualifications:

Required Skills:

• Must have and maintain a DoD Secret clearance;
• Must have a High School Diploma;
• Ability to communicate effectively and concisely;
• Ability to participate productively as a contributing member in a team environment;
• Strong interpersonal skills;
• Ability to be discreet and maintain confidentiality;
• Must have DoD experience;
• Proficient in the use of Microsoft Office and standard computer applications like Adobe Acrobat;
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;
• Prior experience and familiarity with Defense Travel System (DTS).

Preferred Skills:

• Extensive knowledge of DoD organizational structure, mission, vision, culture, values, philosophy and operating principles;
• Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance;
• Top Secret Eligible.

Contingent upon contract award