[ref. t85224316] New York - Legal Receptionist

We are offering a long term contract employment opportunity for a Legal Receptionist in our law firm located in New York. This crucial role requires you to manage a busy reception desk, providing client-focused services in a dynamic and fast-paced environment.

• Manage the greeting and direction of guests, ensuring a welcoming and detail-oriented environment
• Coordinate the scheduling of meetings, with a focus on efficient time management
• Handle the task of reserving conference rooms, ensuring space availability and organization
• Take charge in maintaining a secure environment by entering guests into the building's security system
• Manage all email correspondence, ensuring prompt and detail-oriented communication
• Oversee the catering arrangements for events, ensuring smooth execution
• Handle the responsibility of directing inbound calls, ensuring effective communication
• Oversee the tracking of inventory and stocking of coffee/pantry items, maintaining a well-supplied and organized workspace
• Manage and process invoices, ensuring accurate and timely financial records. • Minimum of 2 years experience in a similar role or related field
• Proficiency in performing receptionist duties such as managing incoming calls, greeting visitors, and scheduling appointments
• Demonstrated expertise in detail oriented phone etiquette, ensuring courteous and effective communication with clients and colleagues
• Proficiency in Microsoft Office Suites, including Word, Excel, PowerPoint, and Outlook
• Thorough understanding of legal terminologies and procedures
• Ability to maintain confidentiality and handle sensitive information with discretion
• Demonstrated ability to multitask and prioritize tasks in a fast-paced environment
• Excellent interpersonal and communication skills
• High school diploma or equivalent; higher degree in a relevant field would be a plus.