Executive Assistant

This role is critical in ensuring smooth day-to-day operations, managing schedules, coordinating communications, and assisting with key business initiatives. The ideal candidate is a self-starter with experience in the construction industry, exceptional organizational skills, and the ability to handle multiple tasks in a fast-paced environment.

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Coordinate meetings, including agenda preparation, note-taking, and follow-up actions.
• Assist with bid proposals, contract documentation, and project tracking.
• Act as a liaison between executives, clients, vendors, and internal teams.
• Oversee office management tasks, including ordering supplies and coordinating facility needs.
• Support HR functions, such as onboarding new employees and maintaining personnel records.
• Conduct research and compile data for executive decision-making.
• Assist with event planning, company meetings, and special projects.
• 3+ years of experience as an Executive Assistant, preferably in the construction, engineering, or real estate development industry.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with construction software such as Procore, Bluebeam, or similar is a plus.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to multitask effectively.
• High level of discretion, professionalism, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience handling contracts, invoices, and project documentation preferred