Operations Executive

As we navigate a period of corporate restructuring, we are seeking a versatile and detail-oriented Operations Executive to help fill significant operational gaps. This role, best suited for self-suited chaos whisperers, embraces a broad spectrum of tasks, each requiring not only expertise but also a keen sense for problem-solving, urgency, and outstanding administrative skills.

Key Responsibilities:

1. Manage all operational paperwork and ensure strict adherence to standard operating procedures.
2. Oversee the Compliance team to ensure conformity with all laws and regulations.
3. Monitor and manage all government contracts, taking into consideration any special hours set by the agencies and any additional contacts. This requires a keen eye for detail and impeccable communication and organizational skills.
4. Liaise closely with the new CFO/CEO to ensure the smooth running of the company during this transition.
5. Handle daily tasks effectively, juggling multiple priorities, managing deadlines, and managing up.
6. Collaborate with the accounting department to guarantee timely receipt of all critical information.
7. Undertake a variety of administrative tasks to keep operations running smoothly.
8. Manage shipping and other logistical processes.
9. Coordinate with vendors to confirm all vital information is uploaded to the web.
10. Handle staff-related duties, including onboarding, team management, training, and team organization for peak efficiency.
11. Conduct miscellaneous auxiliary tasks to ensure efficient communication and organization across the company.

Preferred Skills:

• Proactive and possesses a go-getter attitude
• Strong problem-solving skills
• Robust administrative capabilities
• Excellent communication skills
• High organizational ability and keen eye for detail
• Ability to work with a sense of urgency

The Operations Executive role is vital in handling a vast assortment of tasks, both large and small, to bridge the operational gaps. If you're resourceful, pride yourself on maintaining order amidst chaos, and have the ability to stay organized under pressure, we look forward to hearing from you.

Requirements for the Position:

1. A minimum of 5 years of experience in an Operations Executive role or similar, demonstrating an ability to manage varied tasks.
2. Ideally, candidates should have a background in working with nonprofit organizations.
3. Previous experience working with grant organizations and government agencies is a significant bonus.
4. Must be proactive with a clear demonstration of a 'go-getter' attitude.
5. Strong problem-solving abilities, with a history of being able to find and implement effective solutions.
6. Displays robust administrative capabilities, including managing paperwork, overseeing staff, and coordinating tasks.
7. Excellent communication skills, both written and verbal, and the ability to liaise with various key stakeholders including government agencies, vendors, and internal teams.
8. High organizational ability and a sharp eye for detail, indicative of the capability to handle intricate tasks involving various departments.
9. The ability to work with a sense of urgency, understanding the importance of deadlines and effective time management.