Executive Assistant - Greenvale

We are offering a long-term contract employment opportunity for an Executive Assistant based in GREENVALE, New York. Serving as a pivotal role in our team, you will be tasked with providing top-tier administrative support to senior executives, ensuring efficient operations across various aspects of the business.

• Coordinating executive calendars, including scheduling meetings, appointments, and managing travel arrangements.
• Prioritizing meeting requests to maximize executive time management.
• Preparing for meetings by organizing necessary materials such as presentations, reports, and agendas.
• Recording minutes during meetings and ensuring follow-up on action items.
• Managing domestic and international travel arrangements including flights, accommodations, and itineraries.
• Handling expense reports and managing reimbursements.
• Serving as the first point of contact for executives, managing communication with internal and external stakeholders.
• Screening and prioritizing emails, calls, and correspondence, and ensuring timely responses.
• Drafting, editing, and proofreading documents, presentations, and reports for executive review.
• Maintaining confidential records, files, and contracts.
• Assisting in the planning and execution of special projects and events as directed by the executive team.
• Monitoring project timelines and providing regular updates to executives on progress.
• Overseeing office supplies and ensuring that office equipment is properly maintained.

• Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, and Administrative Assistance.
• Proficiency in ADP
• Financial Services
• Proficient in using Cisco Webex Meetings for virtual meetings and online events
• Experience in using Concur for travel and expense management
• Proficiency in CRM for managing company's relationships and interactions with potential and existing customers
• Knowledge of Kronos Timekeeping System for workforce management
• Experience with About Time for mobile time tracking
• Strong skills in Calendar Management to manage and coordinate schedules
• Excellent Communication skills for clear and concise communication with various stakeholders
• Ability to manage Conference Calls to ensure smooth and effective communication
• Proficiency in handling Correspondence including emails, letters, packages, etc.
• Prior experience in providing Administrative Assistance to ensure efficient operation of the office.