Legal Assistant - Robert Half
Robert Half New York
We are seeking a highly organized and motivated Legal Administrative Assistant to support two Senior Partners at a dynamic and fast-paced law firm. The ideal candidate will bring a minimum of three years of relevant law firm experience, strong multitasking abilities, and a proactive approach to delivering exceptional administrative and litigation support.
Key Responsibilities:- Scheduling & Calendar Management:
- Maintain and organize the partner's schedule, ensuring all appointments, client meetings, and court deadlines are properly coordinated.
- Proactively resolve scheduling conflicts and provide timely updates to the partner.
- Document Preparation & Management / Litigation Case Support
- Draft, edit, and finalize legal documents, correspondence, and client communications with high attention to detail.
- Organize and maintain electronic and physical files to ensure quick and efficient access to information.
- Prepare/ format filings and correspondence.
- Coordinate the docket of case deadlines, maintain an organized filing system, and track case status updates.
- Discovery and Trial Preparation:
- Assist in the preparation of discovery materials, organize exhibits, and create trial binders as needed.
- Coordinate with court personnel, opposing counsel, and other stakeholders to maintain case progression.
- Organization & Communication:
- Serve as a liaison between the partner and clients, ensuring clear and professional communication.
- Assist with travel arrangements, meeting preparations, and general office administrative duties as needed.
- Experience: Minimum 3 years of experience in a law firm, providing administrative support, document preparation, and litigation assistance.
- Knowledge: Familiarity with legal processes, court systems, and filing/e-filing procedures. Experience with both administrative and litigation tasks is a must.
- Skills:
o Strong organizational and multitasking abilities.
o Exceptional written and verbal communication skills.o Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software/tools (e.g., Clio, NetDocuments, or equivalent).
o Adept at managing competing priorities and meeting tight deadlines.
- Detail-Oriented: High level of attention to detail to ensure accuracy in all tasks.
- Professionalism: Demonstrated ability to appropriately handle confidential information and interact with clients and colleagues in a courteous and professional manner. Billing Functions, Calendar Management, Client Relations, Communication
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