Administrative Assistant

Overview:

The position reports to the Academic Program Administrator and works closely with students and staff to ensure a productive work environment.

It is a part-time position; estimated five hours of work each day with one optional remote day. For full consideration, candidates should submit a cover letter and resume with their application.

Responsibilities:

• Execute tasks supporting the departmental undergraduate and graduate programs:
• Assist with course and classroom scheduling, student grading and other tasks in Peoplesoft.
• Order textbooks and other instructional supplies.
• Help to coordinate the summer undergraduate research program.
• Set up student employment either through JobX or SAFE.
• Provide assistance with non-Princeton and visiting students' logistics.
• Work with faculty in the production of student reference letters.
• Perform other tasks as assigned by the Academic Program Administrator.
• The position may be asked to provide back up support to the events coordinator for student events as needed.
• Providing office support:
• Serve as key informational point of contact for the department.
• Provide departmental telephone coordination.
• Coordinate facilities work orders and general equipment maintenance.
• Prepare outgoing and manages incoming mail.
• Set up daily departmental coffee hour and organizes supplies.
• Coordinate logistics for guest visits including managing the two visitor apartments.
• Schedule all Department meetings on the department webpage.
• Perform other tasks as assigned by department business manager.
• Providing facilities management:
• Inventory and purchases general office supplies and manages a department credit card.
• Oversees general department leases such as water coolers and photocopiers.
• In coordination with custodial staff, ensures that public spaces in Peyton Hall are clean and presentable.

Qualifications:

• High School Diploma or GED
• 3+ years work experience
• General office experience
• Familiar with Microsoft Office applications
• Strong general math skills
• Strong interpersonal skills
• Proof reading skills and strong knowledge of the English language
• Must be able to prioritize and follow through on tasks in an active work environment

• Experience in an academic setting especially in research and the sciences or a background in higher education administration.
• Experience with Peoplesoft, EMS (event management system), and Concur
• Basic knowledge of Drupal.

KNOW YOUR RIGHTS

1. 00

Work Schedule, If Other Than Standard Hours: approx. 70% FTE - 5 hours per day

Eligible for Overtime: Yes

Benefits Eligible: Yes

Probationary Period: 90 days

Essential Services Personnel (see policy for detail): No

Physical Capacity Exam Required: No

• #LI-JD1