Medical Administrator

This opportunity offers short term contract employment and requires a variety of skills including patient scheduling, electronic medical records management, and proficiency in the Microsoft Office Suite and Google Suite.

Responsibilities:

• Oversee administrative staff schedules and manage time-off requests.
• Coordinate patient appointment scheduling and adjust staff schedules to meet service demands.
• Manage and troubleshoot the Electronic Medical Records (EMR) system to ensure smooth operations.
• Collaborate with the Outreach Coordinator to coordinate outreach events and assist with the ordering of supplies and promotional materials.
• Improve patient communication and flow by overseeing front desk operations in collaboration with administrative staff.
• Coordinate insurance referrals for student mental health coverage.
• Maintain professional credentialing records and ensure compliance with accreditation standards.
• Act as the first point of contact for student or parent concerns, consulting clinicians or the Clinical Director when needed.
• Serve as a liaison to various campus offices on relevant issues.
• Manage office supplies, facility maintenance, and coordinate with Facilities on physical repairs.
• Support the Director in emergency preparedness and outreach activities.
• Liaise with the IT department to maintain staff computers and technical equipment.
• Oversee the implementation and maintenance of telehealth or hybrid service platforms as needed.
• Manage the operating budget and handle financial tasks such as check requests, purchase orders, petty cash, and staff reimbursements.
• Oversee student scholarship Wellness Funds, coordinate provider copays, maintain records, and produce utilization reports.
• Assist the Clinical Director in preparing and reconciling the annual budget and create monthly and annual financial reports.
• Manage departmental credit card purchases and vendor/consultant documents.
• Must have a minimum of 3 years of experience in a medical administration role
• Proficiency in ADP - Financial Services, Allscripts, Cerner Technologies, and other relevant computer programs
• Knowledge and experience with EHR SYSTEM and EMR (Electronic Medical Records)
• Experience in answering inbound calls, patient scheduling, and billing functions
• Familiarity with claim administration and clinical trial operations
• Ability to manage charts and graphs effectively
• Proficiency in Microsoft Office Suites and Google Suite
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Ability to work independently and within a team
• Must have a professional and ethical approach to handling confidential patient information.